• Permanent part time position, working 3 days per week (22.8 hours pw, 0.6FTE) preferably on Monday, Tuesday, and Thursday, between 8am and 6 pm on-site hours can be flexible.
• TRP package includes (pro rata) salary range $74,002 - $79,352 pa subject to experience + 11.5% super + access to salary packaging up to $18,550 of salary.
• Fantastic opportunity to be part of a growing, values-based organisation.
• Join our passionate team of professionals and specialists committed to empowering young people and influencing change in youth homelessness.
• Benefits such as wellbeing days, professional development, a flexible workplace, corporate membership at Active Merri-bek (Brunswick Baths).
• Close to public transport and great amenity in Sydney Road Brunswick

ABOUT HOPE STREET

Hope Street Youth and Family Services Ltd ("Hope Street") has over 40 years of experience delivering specialist services to young people and their families experiencing, or at risk of, homelessness.

We have a vision to live in a society where all young people and young families have a safe place to call home. If you would like to play a part in ending youth homelessness, join our team of passionate people making a difference in the lives of young people and young families.

We are a multidisciplinary team committed to the delivery of responsive and comprehensive services to young people and our communities. Our values are Fairness, Collaboration, Social Justice, Integrity, Diversity, and Hope.

ABOUT THE ROLE

We are seeking a hands-on office administrator with a high level of professionalism to be the Executive Assistant to the Operations Manager 

You will be Operations Manager's primary secretarial support and provide essential administrative assistance for various functions throughout the organisation.

YOUR DAY-TO-DAY RESPONSIBILITIES WILL INCLUDE BUT WON’T BE LIMITED TO:

• Coordinating various administrative tasks including diary management, scheduling appointments, minute taking for meetings, following up action items/lists, research and preparing documentation, reports, and communications on behalf of the Operations Manager.
• Work collaboratively with internal and external stakeholders on varying administrative tasks including scheduling, preparation and follow-up of various business activities.
• Coordinating and providing administrative and logistical support for events and work activities such as Operations Manager meetings and presentations

This is an excellent opportunity to assist a dynamic, dedicated Operations Manager and a purpose-driven community organisation that achieves quality outcomes for young people.

Please refer to the Position Description (attached below) for more information about the role.

ABOUT YOU

• You have demonstrated experience in an administrative role, or personal assistant, preferably within the housing, homelessness and/or community not-for-profit sector.
• You have a formal qualification in Business Administration or other related qualification, and you enjoy the challenge of competing demands, direct instructions and minimal supervision.
• You pride yourself on excellent organisational and time management skills and are flexible and mature to manage priorities, timeframes, competing instructions and deliver outcomes as specified.
• You are experienced at maintaining confidentiality and demonstrating a high level of professionalism in all areas of work and interactions with stakeholders at all levels.
• You have great attention to detail, excellent communication skills and are proficient in Microsoft Office applications.

HOW TO APPLY 

Please refer to the Position Description, provide a cover letter, Resumė and address the Key Selection Criteria (KSC).

Please address your cover letter to: Sue Scott, Operations Manager.

Please note applications that do not address the key selection criteria will not be shortlisted.

Only shortlisted candidates will be contacted.

ENQUIRIES

If you have any questions about this role, please contact our People and Culture department at [email protected] using the subject line: Executive Assistant - Operations enquiry via EthicalJobs.

If your experience looks a little different to what we have identified but you have relevant skills, please get in touch with us.

ADDITIONAL INFORMATION

If you require workplace modifications, please advise so that we can discuss your needs and the modifications that can be made to the recruitment process and the position.

At Hope Street we have an inclusive culture where our employees' unique contributions are celebrated. We strive to reflect our community and strongly encourage candidates from a diverse range of racial, social, cultural, gender and disability backgrounds. We strongly encourage Aboriginal and Torres Strait Islander people to apply.

Hope Street is a child safe organisation, and we are committed to ensuring the safety and wellbeing of children. To ensure the highest standards of protection for children, employment at Hope Street is subject to a range of screening requirements which includes satisfactory Police Checks (National and International) and a Working with Children Check.