• Location: Sydney (flexible working conditions and applications from other jurisdictions considered)
• Part-time: 22.8 per week (flexibility around hours considered)
• Contract Maternity Leave contract until December 202
• Salary Guide: Between SCHADS Award Level 5.1 and Level 7.1 depending on experience
• Reports directly to the Executive Director
• Aboriginal and Torres Strait Islander people are encouraged to apply
• People with lived experience of incarceration are encouraged to apply.

About the Justice Reform Initiative

The Justice Reform Initiative (JRI) is a national justice advocacy organisation working to reduce over-incarceration in Australia and build a community in which disadvantage is no longer met with a default criminal justice system response. The JRI employs a small and dedicated team of people around Australia who are focused on changing the public and political conversation about imprisonment; building strong coalitions of stakeholders to work together; and promoting evidence based justice policy.

We have a network of 130 eminent Australians as patrons, 200 supporter organisations, and strong support and partnerships with stakeholders around Australia who are all working to reduce incarceration. The Executive and Operations Support Coordinator will work directly with the Executive Director (ED) to implement the strategic plan and drive reform.

Key Responsibilities

• Provide governance, administrative and secretariat support to the JRI Board including setting up board, committee, and annual general meetings, drafting agendas, compiling meeting papers and recording minutes.
• Provide administrative and stakeholder engagement support to the ED including proactively following up meetings and assisting with coordinating political delegations and other stakeholder and coalition meetings.
• Manage the ED's calendar and schedule appointments, meetings, events and travel when required.
• Manage a regular schedule of internal staff meetings.
• Oversee key JRI operational activities and work closely with our external accounting team to trouble-shoot all book-keeping issues and ensure invoices, reimbursements and credit card reconciliations are processed in a timely manner.
• Act as primary liaison point between JRI and external contractors responsible for operational functions such as Accounts, IT, EAP and HR.
• Provide ad-hoc operational support to staff based remotely around Australia when required including support around online operational systems such as DEXT, Xero, and Swiftfox (please note, it is not assumed applicants will be familiar with these systems and training will be provided).
• Provide response and triage to all phone, email and physical correspondence, including responding to new contacts via the website, and responding to letters from people living in prison.
• Provide administrative assistance with JRI supporter and volunteer management, including coordinating regular supporter email blasts and updates.
• Provide administrative assistance with the JRI website including uploading media releases, reports and supporter logos.
• Provide secretarial, executive, project and administrative support to the ED and the National Advocacy Campaign Manager as required.
• Any other additional responsibility the ED requests that is in line with the role and the implementation of the strategic plan.

Knowledge, Skills and Experience (Selection Criteria)

• Strong Interpersonal Skills: Ability to maintain positive, warm and professional relationships both internally (including with staff, board members and JRI patrons) and externally with diverse stakeholders (including people with lived experience of incarceration, advocacy organisations, community sector groups, parliamentarians, government representatives, members of the judiciary and the media).
• High Level Communication Skills: Excellent written and verbal communication skills alongside the ability to listen thoughtfully and summarise and thematise complex information (including during stakeholder and board meetings).
• Excellent computer skills: High level skills and experience with Microsoft Office (Word, Outlook, Excel and PowerPoint), and confidence to learn new skills and new programs where required.
• Strong Management and Organising Skills: Ability to implement and maintain solid administrative processes and systems for the smooth operation of the Justice Reform Initiative. The ability to respond thoughtfully to multiple and competing demands, prioritise work, and manage multiple projects across multiple jurisdictions.
• Motivated and independent: The ability to work in a small team, with minimal supervision, and a high degree of autonomy, confidence and independence.
• Integrity: Demonstrated experience working in environments that have required a high degree of integrity, judgement, confidentiality, sensitivity and thoughtfulness.
• Qualifications and Experience: Experience of at least three years in executive assistant, high-level administrative positions or equivalent.
• The unrestricted right to work in Australia.

Applications

Applications should be submitted by clicking 'Apply Now'.

For further information, please contact Dr Mindy Sotiri, Executive Director on 0401940340.