Summary of Role

The Programs Officer is a key role within AIDA’s Programs and Outcomes portfolio that works under the direction of the Programs Coordinator to support the successful delivery of key activities of AIDA’s programs, strategic projects and member services.

Key Responsibilities

The Programs Officer supports the planning, coordination, and delivery of AIDA’s projects and programs, working under limited supervision. This role involves exercising initiative and sound judgment to contribute to program success, while ensuring effective collaboration with team members and stakeholders.

The Programs Officer is accountable for specific project tasks and plays a key role in achieving program objectives:

• Demonstrate a sound understanding of current and historical issues affecting Aboriginal and Torres Strait Islander Peoples.
• Communicate and work sensitively and effectively with Aboriginal and Torres Strait Islander Peoples.
• Build and maintain great relationships with internal AIDA staff, members, and other stakeholders, ensuring effective communication and collaboration.
• Support senior staff in monitoring funding agreements and service agreements by tracking key deliverables and maintaining accurate records.
• Provide administrative support to working groups and Committees, including coordinating meetings and taking minutes.
• Coordinate and manage travel, accommodation, and catering arrangements for events and meetings, ensuring all logistics are handled efficiently, within budget and in line with AIDA’s policies.
• Contribute to the preparation of presentations, briefings, and reports by collecting information and drafting content.
• Collect and monitor program data to measure impact and make recommendations for areas for improvement.
• Identify potential risks to project delivery and report concerns to senior team members.

The scope of responsibilities is intended to describe the general nature and level of work being performed. This does not represent an exhaustive list of all required responsibilities, duties and skills. The described responsibilities will be undertaken individually or as a team member and in accordance with principles of workplace diversity, workplace participation, safe working environment, and empowerment of Aboriginal and Torres Strait Islander people.

Essential skills

• Commitment to culturally safe practice and improving self-determination and health outcomes for Aboriginal and Torres Strait Islander people.
• Awareness of current and historical issues affecting Aboriginal and Torres Strait Islander Peoples.
• Skills in stakeholder management with the ability to collaborate and support effective communication to promote organisational objectives.
• Experience in coordinating tasks within projects, with the ability to manage multiple responsibilities and adapt to changing work priorities with guidance.
• Strong written and verbal communication skills, with the ability to effectively interact with a range of stakeholders and seek support as needed.
• Willingness to use initiative and develop problem-solving skills to achieve results in line with established practices and policies.
• Attention to detail in performing tasks and maintaining accuracy.
• Ability to work cooperatively and adaptively within a team, supporting individual and team goals.

Desirable skills

• Experience in creating and implementing educational programs or workshops, particularly those that enhance cultural safety and support for Aboriginal and Torres Strait Islander health professionals.
• Proficiency in data collection and analysis to support continuous improvement.

Personal Attributes

• Culturally aware, inclusive in approach and respectful of all others always
• Calm and highly organised, who has a structured yet flexible working style and is adept at reprioritising workflows to meet tight deadlines in a fast-paced environment.
• Commitment to actively nurture collaborative working relationships, and the initiative and drive to improve workplace processes.
• Exceptional standards of personal integrity and who ensures that sensitive matters are handled discreetly and diplomatically.
• Demonstrated ability to work with minimal guidance in a remote work setting.
• Flexible and adaptive team player with a strengths-based approach.

What we offer:

• A flexible working environment, you can work from home.
• A competitive salary
• Salary packaging
• 15% superannuation (4.5% higher than the Superannuation Guarantee rate)
• 20 days annual leave in addition to complimentary leave during Christmas/New year shutdown period which is not taken out of leave entitlements
•  Ongoing training and development opportunities
• The opportunity to join a forward-thinking not-for-profit with a desirable workplace culture where you will be a valued team member.

Click 'Apply Now' to submit your application.

Please visit our website for more information: https://aida.org.au/about/careers/.