ABOUT LEADERSHIP VICTORIA

Leadership Victoria (LV) is a dynamic, innovative not-for-profit organisation working to realise a vision of a more equitable, inclusive and sustainable world. We do this by developing and mobilising purpose-driven leaders from all sectors with a commitment to a stronger Victorian community.

We deliver unique, transformational learning experiences which inspire and support people to find their leadership purpose, including our flagship Williamson Community Leadership Program. By bringing together different perspectives, life experiences, backgrounds and opinions, we build diverse, enduring networks of purposeful leaders and challenge the systemic barriers to equality and inclusion.

ABOUT THE ROLE

The Admin & Alumni Officer is a dual role, working 0.6 FTE (22.8 hours / week). You will:

• Provide executive and administrative assistance to the CEO and the Board.
• Support design and implementation of the LV Alumni Program.

The role requires strong administrative skills, confidence and interpersonal skills to engage with stakeholders of all levels, and good judgement and discretion. It includes engagement with LV’s Alumni of leaders across the Victorian community.

This is a great opportunity for an enthusiastic, team-oriented person, who is keen to contribute to a values-based, not-for-profit organisation, and engage with a variety of stakeholders. LV has big ambitions and we need passionate, smart, creative, resourceful people to help us to bring them to life.

KEY RESPONSIBILITIES & DUTIES

Administration:

• Executive Assistant support for the CEO, including:
  • Diary management, travel bookings, basic research and correspondence.
  • Coordination and support of meetings, including engagement with LV’s Alumni and other key stakeholders.
• Support for the Board and certain Board Committees, including meeting coordination, preparation and distribution of board papers, and minute taking.
• Ad hoc administrative tasks in relation to maintaining a smooth office.

Alumni:

• Coordination of design of LV’s Alumni Program, working closely with the CEO, Partnerships Lead, and the Alumni Advisory Committee.
• Coordination of implementation of LV’s Alumni Program, including:
  • Liaison and booking of speakers, and support for their involvement.
  • Collaboration with the PEC Team, who lead on event/program logistics (venues, catering, equipment, transport, setup, etc).
  • Collaboration with the Marketing & Communications Lead, to engage Alumni and develop program/event collateral as needed.
  • Supporting in-person on event and program days, as needed.
• Contribution to program reviews and preparation of reports for management, Board and funders.
• Maintenance of program and participant data on LV platforms and systems.
• Contribution to ongoing process improvement to increase efficiency and effectiveness.

Other duties required by the CEO, having regard to your skills, training and experience.

KEY SELECTION CRITERIA

Required:

• At least five years’ relevant experience, such as providing administrative support to senior leadership and boards, or coordinating events and programs.
• Excellent inter-personal skills, with the ability to quickly develop rapport with stakeholders of all abilities, backgrounds and seniority.
• Strong administrative and organisational skills, including the ability to effectively prioritise and manage multiple tasks and deadlines.
• Strong verbal and written communication skills, including drafting of correspondence and note/minute taking.
• Good project management skills, including planning and tracking activity, and communicating with partners.
• Initiative, a can-do attitude, and the flexibility to change priorities when needed.
• Strong digital skills, with demonstrated proficiency in Microsoft Office Suite (particularly Word and Excel).

Desirable:

• Relevant qualifications (project management, administration, events etc).

REPORTING AND ACCOUNTABILITY

The Admin & Alumni Officer reports to the CEO, and also supports the Board.

BENEFITS OF WORKING AT LV

• Inclusive and values-based culture, with a social purpose.
• Flexible work arrangements, including flexible hours and hybrid working.
• Fun and supportive work environment, in an accessible and contemporary Melbourne CBD office.
• Three additional ‘grace and favour’ leave days during the Christmas/New Year week.
• Access to high-quality leadership development programs.
• Opportunity to engage with a diverse range of stakeholders, including program participants and guest speakers from a diverse range of backgrounds and organisations.
• High degree of collegial support and professional development.

EMPLOYMENT CONDITIONS

LV is an Equal Opportunity Employer and has a diversity-friendly culture. People with disability, people from culturally and/or linguistically diverse backgrounds, and Aboriginal and Torres Strait Islander people are encouraged to apply for this position.

The successful applicant will require a Police Check (costs reimbursed) and must agree to adhere to all policies and code of conduct.

To be eligible to apply for this position you must be an Australian or New Zealand citizen, permanent resident or hold a valid work permit or visa with at least two years’ duration.

How to Apply

Please click 'Apply Now' to submit your application.

A position description is attached.