At Lives Lived Well, we’ve been treating and supporting people whose lives are affected by alcohol and other drugs for over 50 years. We also support people with mental health and gambling concerns and those transitioning from correctional centres. We’re growing fast and building a reputation as a trusted, innovative provider, focused on clinical excellence… and we’d love you to be part of it.

Your opportunity

The position of Executive Assistant provides a high level of confidential secretarial, administrative and executive support services to the Director (Clinical Services). The role also supports the effective functioning of the broader Clinical Directorate.

The role focuses on coordinating work within the Clinical Director’s portfolio, ensuring administrative, information and communication systems and processes are clear, aligned and support the priorities of the Directorate. Some of the functions of the role include but are not limited to.

• High level administration, communication and coordination activities for the Director (Clinical Services).
• Manage and coordinate the Director's calendar by scheduling meetings, researching and preparing travel itineraries and facilitating other commitments as required.
• Preview, prioritise and monitor emails and, where appropriate and agreed, respond to enquiries on behalf of the Director.
• Examine, evaluate and prioritise correspondence and papers for the Director's attention.
• Schedule and monitor completion of tasks or submissions against due dates (e.g., Board reports, projects and tenders).
• Proactively follow up and collate responses for review by the Director to assist in preparation of reports, submissions and other documents.
• Ensure efficient and effective office management practices by maintaining a comprehensive range of administrative and records management procedures and systems.
• Support ongoing review and enhancement of clinical policies and procedures.
• Coordinate, minute and prepare agendas and papers for meetings such as the Clinical Governance Committee, Clinical Directorate, Clinical Sub-Committee of the Board, Research Partnership, Research Working Group and Clinical Reflections.

What you’ll bring

Here’s what you’ll need:

• Demonstrated experience in a similar position working closely with executive employees and/or board members.
• A high degree of confidentiality, discretion and attention to detail.
• Highly developed verbal and written communication skills.
• Demonstrated ability to establish and maintain effective working relationships and work flexibly as part of a team.
• Application of sound judgement to make appropriate decisions within scope of the role and develop practical solutions to issues as they arise.
• Energy and skills to organise and prioritise multiple work activities to meet deadlines and consistently deliver to a high standard.
• High level of proficiency in Microsoft Office suite, particularly Teams and OneDrive, and experience in the use of other business and/or clinical systems. Demonstrated use of productivity software, communication tools, project management systems, virtual meeting platforms and emerging solutions including AI-based resources will be highly regarded.

What matters most is that you’ll live and breathe our values, which means:

• You are humble, human and full of hope.
• You show up and share.
• You ask: Why not? And what’s next?
• You leave a positive wake.

We believe that through these values, we do our best work - for each other, for clients, and for the communities we work in. And it’s a promise we make to you about the kind of experience you will have working for us.

Why work for Lives Lived Well?

Well, it’s about people, purpose, impact and growth.

We think you’ll love working with our talented people across services that are as diverse as the communities we work in. We’ve grown significantly, with no plans of slowing down.… giving you a real opportunity to go further!

At Lives Lived Well, you can:

• Grow as a person and as a professional, extending your knowledge and skills beyond the norm.
• Be trusted with autonomy in a supportive, respectful environment.
• Make a lasting difference - on clients, the community and a team that cares as much as you.

But it’s more than that

You’ll join a curious team that thinks differently and seeks new ways. We look to the evidence. We explore new ideas. And when we reach “better”, we ask, “What’s next?” Which means you’ll need to be comfortable with change - you’ll enjoy variety, the agility, and the opportunity to achieve more, faster.

While you support others, we’ll support you with some great benefits, including:

• An extra five paid leave days per year to support your wellbeing and work-life balance.
• Salary packaging to increase your take-home pay
• Paid parental leave of 8 weeks.
• Regular clinical supervision, case conferencing and debriefings.
• An employee assistance program (EAP) for you and your family, including emotional, psychological, Financial counselling and wellbeing services.
• Fitness Passport membership access to a wide range of gyms, pools, and fitness and leisure centres across Australia, at a discounted rate

Check out more employee benefits for you and your loved ones on our careers page.

Are you ready to imagine the possibilities? Apply now! Along with your resume, please include a covering letter of no more than one page, outlining why you think you are the right person for the role.

If you would like to review the position description for this role or have any questions, please email: [email protected] using the subject line: Executive Assistant enquiry via EthicalJobs.

Lives Lived Well is an equal employment opportunity employer. We encourage applications from a diverse range of social, cultural and gender backgrounds that reflect our community including First Peoples.

Confirmation of employment will be subject to candidate's possession of a Current Australian Drivers Licence, Working with Children Check or completed Australian Criminal History Check. backgrounds, including First Nations Peoples.