The Animal Justice Party was formed in response to a growing number of voters who feel strongly that much more needs to be done through the Australian parliamentary system to assist the wellbeing of animals.

With thousands of members across Australia and elected MPs in both the NSW and Victorian Parliament, the Animal Justice Party is part of a rapidly growing international movement. Our vision is a planet on which animals are treated with respect, dignity and kindness, where they are able to flourish in their respective environments, and where their unique needs and capabilities are recognised and their interests protected.

The Electorate Officer is responsible for managing day-to-day operations of the Animal Justice Party Victorian MP office.

Roles and Responsibilities:

• Managing the day-to-day operations of the electorate office.
• Answering the phone and appropriately directing calls.
• Registering the MP for events and parliamentary/electorate commitments.
• Diary management.
• Developing, reviewing, and improving administrative systems, policies, and procedures
• Organising meetings and booking meeting rooms.
• Handling correspondence directed to the MP.
• Making travel arrangements, including flight and accommodation bookings, and detailed travel itineraries.
• Taking dictation and minutes and writing them up subsequently.
• Producing reports and presentations.
• Develop and maintain filing and database systems.
• Providing timely information to the MP and MP's staff.
• Support for the MP when travelling including Parliamentary sitting weeks and meetings as required.
• Paying invoices.
• When time permits, assisting with the MP’s campaigns to end animal cruelty.
• Other related tasks as directed.

Key Selection Criteria:

• Demonstrated experience working in an administrative position with both front office and back office administrative skills.
• Demonstrated high level communication skills; readiness and ability to cold call and communicate with a diverse variety of stakeholders.
• Well-developed organisational and time management skills.
• Proven ability to schedule and maintain an exceptionally busy diary.
• Demonstrated experience in problem solving with a solution based approach to your daily routine.
• An understanding of office accounting systems and ability to manage budgets in accordance with set rules and regulations.
• Proven capacity to work as a member of a small team in order to provide an optimum contribution to the achievement of goals.
• Computer skills in Microsoft Office particularly with Excel, Word, PowerPoint, Outlook.
• Dedication towards and/or experience within animal protection.

Desirable experience and personal qualities:

• Experience working on animal protection campaigns
• Knowledge and understanding of the Animal Justice Party.
• Demonstrated commitment to the Animal Justice Party policies, positions and values.
• Experience working with, or in a political, community or advocacy organisation.
• Willingness to work overtime when required.