• Full Time, Permanent Role
• Providing EA support to our CEO
• Location: Sydney - Hybrid Option to Work 2 days per Week from Home
• Great Salary of $120,600 + Super + NFP Salary Packaging!
• Make a meaningful difference to the lives of Australians in need

Life at Mission Australia

When you join the team at Mission Australia, you become part of a community who are determined to end homelessness and ensure people in need can thrive. United by our Christian purpose and values, we stand together with anyone who needs us, for as long as they need us. Find out more about us and our purpose.

Your Opportunity

This is a key opportunity to provide strong support and partnership to our CEO. You will be a vital partner and key contributor to the organisation's success.

This position offers an exciting opportunity to work alongside the CEO to ensure her week is scheduled, planned and prepared for all contingencies.

As a trusted partner and coordinator, the Senior Executive Assistant supports the CEO and also provides mentorship to the Executive assistants, fostering collaboration, and championing professional development.

If you're passionate about making a meaningful impact, thrive on providing strong support in a fast-paced environment, and excel in managing complex priorities with confidence and professionalism, this role is your chance to help drive positive change.

Your key responsibilities will be to:

• Strong support to the CEO ensuring at all time she has correct information, schedules and briefs for her schedule
• Support to the efficient running of the office through collaboration, coordination and administration
• Prepare meeting briefs for 'meet and greet' requests
• Coordinate Executive reporting for review by the CEO
• Create agendas, action and decision log, out of session and annual planner for the Executive Committee (ExCom) monthly Executive Meetings
• Monitor all inboxes and prepare correspondence to action items.
• Manage the filing system and various registers such as claims, leave, and signature approvals etc
• Manage the CEO's diary for events and help to conduct reconnaissance for the CEO
• Complete detailed itineraries for all CEO meetings - including venue details, travel arrangements, pre-meeting briefings, papers
• Act as VIP host for CEO MA events such as launches, celebrations, etc.
• Act as a liaison for the Board Chair, regarding travel, meeting requests
• Design, plan and organise various annual internal events such as leadership offsites, Chairman's Dinner, Christmas functions etc.
• Liaise with government departments, external agencies and other relevant bodies in relation to scheduling for CEO
• Provide supervision, coaching, subject matter expert support and training for the Executive Assistants

Requirements for Success

• Tertiary qualifications in business or related discipline or equivalent experience
• Extensive experience in providing Executive Assistant support to senior leaders in a similar sized organisation
• Excellent knowledge and high proficiency, using current office technology, equipment, and computer software packages such as the Microsoft Office Suite
• Strong interpersonal skills including excellent written and verbal communication skills
• Excellent critical, creative thinking and analytical skills with a high level of attention to detail
• Flexible and adaptable, able to work in ambiguous situations
• Ability to manage multiple priorities, trouble-shoot and to meet critical deadlines

Before starting work with us, you will need to undertake a national police history check, qualifications, and referee checks, and have a clearance to work with children/vulnerable people.

Our Culture

Our innovative and inclusive culture will ensure you feel valued at Mission Australia as you help Australians in need and develop in your career.

We prioritise the safety and wellbeing of everyone, both within our team and the individuals we serve.

We are committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. So, whoever you are, if you're skilled and actively support our purpose and values, you would be welcome at Mission Australia.

If you live with disability and require support to submit your application, please email [email protected] using the subject line: Senior Executive Assistant enquiry via EthicalJobs or visit our Careers page for additional contact details.

We strongly encourage applications from people who identify as Aboriginal or Torres Strait Islander. For culturally safe support or assistance with your application, please contact us at [email protected]

Find out more about a career with Mission Australia.

Your benefits

• Rewarding work - every day you know you're making a real difference
• Not-for-profit salary packaging, reducing your tax (details via AccessPay)
• Free external, confidential counselling and access to chaplaincy support
• Volunteering opportunities
• Opportunity to purchase additional annual leave
• Extra leave including: Mission Australia Thank You Day & Work Anniversary Day off

How to Apply

Click 'Apply Now' and send your application today!

As a committed Circle Back Initiative employer, we will respond to your application.

Applications are shortlisted as they are received. Please apply as soon as possible to be considered. Thank you