ABOUT THE NAOMI MILGROM FOUNDATION

The Naomi Milgrom Foundation is dedicated to bringing exceptional art, architecture and design to the lives of Australians. Established in 2014 the not-for-profit organisation pivots on a central purpose—to enhance the presence and influence of creative culture in Australia. This is accomplished through the active support of artists, designers and creative institutions, the fostering of collaborations between bodies and disciplines, the championing of art and design education, and an overarching commitment to making the arts more accessible to more people across the country.

ABOUT MPAVILION

MPavilion is an ongoing series of architecture commissions initiated in 2014 by the Naomi Milgrom Foundation. Every year an outstanding architect is engaged to design a pavilion for the Queen Victoria Gardens, in Melbourne’s city centre. Through the summer months, MPavilion becomes the focus of a free program of cultural events, talks, performances, workshops, installations and gatherings. MPavilion spotlights Melbourne as the creative and design capital of Australia by fostering discussion and debate about the role design, architecture and culture have in creating cities that are liveable, creative and equitable.

As an organisation that champions diversity and is committed to providing an inclusive, supportive and safe workplace we strongly encourage applications from people that are First Nations, CALD, BIPOC, living with a disability, LGBTQIA+, and from other minority communities.

ABOUT THE ROLE

The Associate Producer is responsible for providing high level support for MPavilion, a flagship initiative of the Naomi Milgrom Foundation. The role will work closely with the Program Producer to plan, produce and facilitate the successful delivery of program events for Season 11.

The role will support the administration and coordination of events including working with participating collaborators to program events and coordinate production details to support the day to day operations of the program.

The role requires a high degree of flexibility during the MPavilion season (21 November 2024 – 22 March 2025) as events are delivered 7 days a week. Some evening and weekend work will be required.

KEY RESPONSIBILITIES

Work with program collaborators, program partners and the MPavilion team to successfully produce projects delivered as part of the MPavilion Season 11 Program.

• Assist the Program Producer to oversee delivery needs across the program, including management of events on-site at MPavilion, ensuring outcomes are sufficiently supported.
• Coordinate the planning and administration of events including collaborator assets, confirm event information including communicating operations and production details.
• Review marketing material for accuracy, communicating with event collaborators as required for clarification and/or permissions.
• Assist with all necessary processes for finalisation of the Season 11 program, including collation of EOI applications and communication of project details internally.
• Support delivery of partner and stakeholder events throughout the season, including the MPavilion launch, opening and closing functions.
• Draft collaborator agreements, update project budgets and arrange for collaborator invoices
• Support the implementation and delivery of the MPavilion Young Creative Associates program, including mentorship opportunities and any public event outcomes.
• Ensure all program relationships are cooperative, supportive, enthusiastic, team-orientated and effective.
• Participate in and support the development of institutional protocols and plans, including but not limited to Access, Inclusion, Engagement and Reconciliation strategies
• Work as part of a project team and positively contribute to team processes and outcomes.
• Attend regular programming meetings, while balancing remote and regular office hours.
• Ensure accurate gathering and recording of event data to meet the requirements of the organisation.
• Other duties as reasonably required within the scope of the position.

ESSENTIAL SKILLS:

• Ability to maintain effective relationships, with a collaborative approach.
• Advanced skills in Microsoft 365.
• Experience managing program budgets and program scheduling databases.
• Project and event management experience, preferably in cultural events.

DESIRABLE SKILLS:

• A valid driver’s licence.
• Working with Children clearance.
• Experience working with production and technical teams.
• Experience with an EOI process.

KEY SELECTION CRITERIA

• Previous demonstrated experience in events and/or relevant project management role.
• Excellent communication and writing skills
• Excellent organisational skills, attention to detail, and the ability to set priorities and meet deadlines
• Ability to problem solve, a can-do attitude and confidence working across multiple projects
• Demonstrated commitment to addressing institutional barriers regarding access and inclusion
• Strong understanding of marketing, communications, media and PR
• A skilled communicator, the ideal candidate will also liaise with key stakeholders, collaborators, and partners, to develop the MPavilion program
• A passion for arts and culture.
• Demonstrated ability to work both independently and seamlessly within a team environment.