• Honesty Trust Respect Concern Love
  
• Full-time (1.0 FTE), Ongoing
• Based at Richmond
• $99,631.02 per annum, plus super
• 17.5% annual leave loading and generous salary packaging options
• Progressive Workplace Flexibility options that enable genuine work life balance

About Odyssey House Victoria:

Odyssey House Victoria (OHV) is a place of hope and positive change for individuals working towards breaking their pattern of addiction. At Odyssey House we believe that every person should have the opportunity to change and grow. Our diverse teams work with individuals, families, and communities to reduce alcohol and other drug (AOD) use, improve mental health, and reconnect people to their family and the community. OHV is a dynamic and fast-growing organisation committed to excellence in service provision and innovation in responding to alcohol and other drugs use problems.

About this opportunity:

We are looking for an experienced and action-orientated Coordinator to be responsible for our owned and leased vehicle fleet and facilities.

Experience in data management, analysis and reporting will be highly advantageous!

Key areas of focus:

• Maintain Existing Office Space and Facilities
• Establish new office accommodation
• Fleet Management & Maintenance
• OHS and Quality Management Systems

Duties include but are not limited to…

• Support Manager requests for repairs and maintenance
• Facilitate building works and modifications as required
• Coordinate building tests, security, and continuity plans
• Schedule and monitor Fire Safety maintenance across all sites and support relevant actions.
• Build and maintain excellent working relationships with landlords, partner organisations and other contractors
• Support Managers to develop and design working spaces with an atmosphere conducive to the work of Odyssey House Victoria
• Negotiate lease terms
• Take primary responsibility for the coordination and maintenance of the Odyssey House Victoria owned and leased fleet vehicles
• Manage and maintain continuous coverage for fuel, tolls, and roadside assistance, and allocation of fines
• Coordinate leasing, purchase, repair, and lease return for all vehicles
• Support Managers with site audits and facilitate any corrective actions or improvements as required
• Report all identified incidents and hazards via our Riskware platform.
• Maintain good working relationship with managers, external parties, service delivery partners and subcontractors.

For a copy of the position description which outlines the full list of responsibilities, please click HERE.

Key Selection Criteria:

We are looking for an experienced Coordinator to ensure the safe and efficient use of our resources.

To be successful in this role, you must meet the following:

1. Previous experience working in a Facilities or Fleet Management role
2. High level communication skills, both verbal and written, with a collaborative style and a strong service orientation
3. Experience in data management, analysis, reporting and presentation
4. Highly proficient in the use of Excel
5. High level of computer literacy
6. Self-motivated and action oriented
7. High Level attention to detail
8. Capacity to manage multiple priorities and projects
9. Understanding of Workplace Health and Safety legislation in relation to the office environment
10. Understands and complies with organisational Code of Conduct, policies and procedures.

For a copy of the position description which outlines the full list of responsibilities, see attachment below or please click HERE.

What we can give YOU!

In return we are committed to offering you an inclusive and transparent workplace culture where our people can develop to be their very best by:

• Ongoing learning and development opportunities to upskill.
• Providing work that is meaningful and challenging, with career development opportunities through project opportunities.
• Access to 24/7 counselling through our Employee Assistance Provider (EAP).
• Generous leave options such as 48/52 Purchase Leave, Study Leave and Sabbaticals.
• Flexible working arrangements such as, school-orientated part-year hours and monthly RDO’s for full-timers (arrangements will vary based on role requirements).

Application information

Please apply directly via our ELMO careers website at the Apply Now link (applications via email will not be considered).

Applications should be addressed to Dr. Stefan Gruenert and include your CV and a cover letter addressing the key selection criteria.

If you have any questions relating to the position, please contact Dr. Stefan Gruenert Chief Executive Officer on, [email protected] using the subject line: Facilities & Fleet Coordinator enquiry via EthicalJobs or 0438 545 934.

We will be assessing applications on a rolling basis and suitable candidates will be shortlisted immediately. This role will close once a suitable candidate has been selected which may be prior to the application deadline, so please don’t wait to apply!

Our commitment to diversity

At OHV we value diversity and believe that a range of backgrounds brings a variety of ideas, perspectives and experiences that will enhance our effectiveness. We promote a workplace that actively seeks to include, welcome and value unique contributions by encouraging people with disability, Aboriginal Australians, LGBTQIA, young people and people from culturally diverse backgrounds to apply for this position.

Safety screening

OHV is committed to child safety and is a child safe organisation. All OHV employees must undergo Police Records and Working with Children Checks. Any person issued with a negative notice on their Working with Children Check will not be eligible for employment with us.

Mandatory COVID vaccinations

In line with OHV's Mandatory Vaccination Policy, all Odyssey House Victoria staff are required to hold Fully Vaccinated (Boosted) status, having also received the Booster Vaccination. Evidence of this minimum of three (3) COVID-19 vaccinations will be requested during the onboarding process and offers will be rescinded where such evidence cannot be provided.

All Odyssey House Victoria sites are smoke free for all employees.