Philanthropy Australia has a unique opportunity to support our Executive team at an exciting time of growth and momentum. This new role is a result of organisational development and will be a critical part of Philanthropy Australia’s future success.

This is a full time role, based in our Melbourne CBD office, reporting directly to the CEO and working alongside the wider Executive team to implement and project manage the philanthropic fundraising strategy, lead executive projects, and enable strategic partnership management.

About Philanthropy Australia

Philanthropy Australia is the national peak body for philanthropy. We are an independent, not-for-profit organisation with more than 800 trusts, foundations, families, individual donors, professional advisers, companies, intermediaries and not-for-profit organisations as our members and partners.

We provide advocacy, networking, services, and resources to the philanthropic and not-for-profit sector, as well as information and research for the Australian community. We are a growing movement of people and organisations who believe in the importance of giving.

Our members are proud to leverage their wealth and influence to create positive social change and community benefit. Our vision is for a generous and inclusive Australia. Our purpose is to inspire more and better philanthropy.

Working at Philanthropy Australia

The Philanthropy Australia team is passionate, supportive, and inspiring. We are driven by our purpose, and live by our values of Respect, Trust, Humility, Impact, Celebration, and Sharing.

Working at Philanthropy Australia means you have access to benefits, including:

• Additional week (pro-rata) of leave for self-reflection and development, Reflection Leave, after 12 months of service
• Flexible and hybrid ways of working
• Employee Assistance Program
• Generous paid parental and partner leave after 12 months of service
• A generous L&D budget with learning opportunities particularly around philanthropy, the not-for-profit sector, and specific causes.
• Work within our vision for a generous and inclusive Australia

Philanthropy Australia welcomes applications from suitably qualified candidates of all backgrounds and experiences, including First Nations people, people with disabilities, people from culturally and linguistically diverse communities, LGBTQIA+ people, and people of all ages.

We strive to create a diverse, safe, and inclusive workforce for all team members.

We believe in building an inclusive workforce that recognises human difference as a strength and supports our vision for a generous and inclusive Australia.

We have commenced our reconciliation journey through our Reflect RAP, and with the support of our First Nations Governance Committee, are taking the next steps to further embed reconciliation initiatives into Philanthropy Australia’s business strategy.

About the Role

This role will provide administrative, project, and strategic support to the wider Executive Team, as well as to the CEO on a day-to-day basis, contributing to achieving PA’s ambitious strategic priorities, and playing a pivotal role by leading effective stakeholder management across our various partners including philanthropy, sponsors, and non-profit partners.

Key Responsibilities

• Provide confidential administrative and project support to the CEO based on an understanding of current priorities, including:
  
  • Email and diary management.
  • Meeting preparation such as agendas and minutes
  • Proof reading reports and documents, and
  • Coordinating all correspondence that requires the authority of the CEO.

• Enable PA’s strategic projects and core work, particularly in relation to key partners and stakeholders.
• Support managing relationships with event sponsors and partners, including preparing proposal documents and managing delivery of sponsor benefits.
• Support Executive team to implement and project manage the philanthropic fundraising strategy including preparing content for grant applications and partnership proposals, project acquittals, and regular updates to donors, sponsors, and partners.
• Coordinate end-to-end grants application process which includes researching, coordinating input across the organisation, and drafting and submitting high-quality proposals.
• Engage in proactive identification and outreach to existing and potential funders and sponsors.
• Develop fundraising systems and project management, including drafting agreements, proposals, and other documentation, scheduling meetings, booking travel, keeping records of agreements and partnerships, prompting agreement renewals, managing donor stewardship, etc.
• Administer partnerships-based systems, including drafting, reviewing, and maintaining records of MOUs, proposals, and other documentation, scheduling meetings and booking travel, etc.
• Engage in proactive identification and outreach to existing and potential partners and speakers, under the direction of Executive Directors
• Project manage non-profit and sponsorship partnerships, including developing and implementing project plans with measurable goals, budget, timeline, activities, outcomes, and evaluation.

Selection Criteria

• Tertiary qualifications in a relevant field
• Philanthropy engagement experience – understanding of and experience working with philanthropy including drafting grants and acquittals.
• 3+ years’ Project Management experience – Asana or Graduate Certificate in Project Management with demonstrable skills to lead and deliver small to medium projects to completion, including implementing evaluation systems.
• Knowledge of and experience in advocacy – experience and confidence in telling the story of best practice campaigning and advocacy.
• Strong interpersonal skills - demonstrated including ability to inspire others, positive interaction and effective problem solving.
• Excellent stakeholder management - demonstrated including the Executive, staff, key partners, and other stakeholders.
• Relationship skills– able to build rapport easily with internal and external stakeholders of all levels, and experience working collaboratively and cooperatively with others to achieve work plans and goals.
• Communication skills and experience – a strong and confident communicator and an experienced writer, able to craft compelling and persuasive narratives that demonstrate stories of impact.
• Digital literacy – intermediate to advanced knowledge of and experience using databases, online systems and tools (e.g., Project Management software), Salesforce or equivalent CRM systems, and functions of the Microsoft suite particularly Word, PowerPoint, Excel and Outlook.
• Organised and efficient– able to plan and prioritize effectively and deliver a large volume of diverse tasks, including strong calendar management experience, with the ability to manage multiple requests and juggle competing priorities
• Adaptability– a high degree of flexibility and ability to adapt to changing internal and external contexts.

How to Apply

• Please submit your Cover Letter and CV in one file, directly though the job board platform, to the area where ‘Upload CV’ is indicated.
• It is a requirement to provide a Cover Letter outlining your interest and suitability to the role addressing the above Selection Criteria. Applications without a Cover Letter will not be considered.

• If you require adjustments to the recruitment process please reach out, as we are more than happy to work with you to make the necessary arrangements to ensure a fair and inclusive hiring experience for all.
• Please note there is no formal closing date for this role, so if you are interested we would encourage you to apply as soon as possible.

Our offices will be closed for the Xmas/NY break until 7 January 2025, and so please reach out after this period should you have any questions relating to the role and/or position description, contacting Ingrid Gregory, Director People & Culture on [email protected] using the subject line: Executive Partnerships & Projects Lead enquiry via EthicalJobs.

A position description is attached.