Primary Purpose of the position

The Public Service Association of NSW (PSA) represents over 40,000 members in diverse roles across NSW Government departments, state owned corporations, schools, universities, and TAFEs. The PSA’s Building Services has responsibility, via the Manager Member Services and Governance, for the maintenance and upkeep of the 12 floors of PSA house as well as the plant rooms and car park areas. The Building Services are also responsible for the PSA car fleet and room bookings. Building Services assist with tenants’ requests and reception duties.

As the building is used for professional and hospitality purposes, there is consequently a requirement for it to always be in a presentable manner. Furthermore, as there are food preparation surfaces throughout the building where employees prepare meals, hygiene must be a constant consideration.

The Purpose of the Facilities Officer is to deliver a wide range of support and administrative functions to assist with the implementation and improvements to the provisions of support functions for the PSA delegates, members, staff members and tenants.

Essential Job Functions

The Facilities Officer works with the Supervisor Building Services and Manager Member Services and Governance and other Association staff in functions including:

• Maintaining and booking of the PSA fleet of cars
• Setting up and booking of training and meeting rooms at PSA house
• Ordering of stationary items for PSA
• Day-to-day purchasing
• Undertake minor maintenance tasks to ensure facilities are safe and kept to a professional working standard, including dealing with tenants on occasions.
• Assisting with PSA functions for the purpose of hospitality
• Working in the evenings and at weekends from time to time, travelling as required to other regional offices.
• To work as part of the Building Services Team, providing support across the organisation
• To provide support to the Building Services Supervisor on major projects relating to premises
• Perform vehicle registration (including taking vehicles for inspections or minor repairs when necessary), purchasing of insurance and CTP Green slips, formalities, and documentation regarding induction of new vehicles in existing fleet.
• Oversee routine and ad hoc vehicle maintenance, obtain tags for new vehicles, and renew old ones to ensure schedule fleet management.
• Monitor and ensure fleet operation in compliance with local and state rules and regulations.
• Maintain electronic databases of sales, registration, inspections, and maintenance of fleet management.
• Reception duties when required.
• Other related duties as directed.

Requirements (Knowledge, Skills and Abilities)

• Commitment to Union principles, the PSA Executive and Central Council
• Possesses a good general knowledge of the overall structure, functions, and requirements of each unit of the Association.
• Strong interpersonal and communication skills
• Trade background (desirable)
• Ability to take direction and implement with staff
• Broad understanding of all trades
• Demonstrated ability to follow direction, exercise initiative and independent judgment.
• Intermediate PC skills using systems provided
• Demonstrated ability to learn new computer programs and other technology
• Proven ability to prioritise and demonstrated ability to plan and time management when there are competing demands.
• Due to the operational opening hours of PSA House hours of work are 8.30am to 4.30pm. Flexible Work practices will still apply.
• Driver’s license – Essential
• RSA (Responsible service of alcohol) willingness to obtain
• Ability to work as part of a team

Key Relationships

• PSA Executive
• Manager Member Services and Governance
• Building Services Supervisor
• Industrial and other Managers
• Other PSA staff
• Members and Delegates
• Tenants