The Public Education Foundation’s Administrative Assistant will support the staff team with office administration on a part-time basis (two days per week).

Position RESPONSIBILITIES:

The responsibilities of the position will vary according to PEF’s annual work cycle but may include:

• Checking scholarship applications and acquittal surveys
• Maintaining details in PEF’s CRM database
• Liaising with scholars on scholarship commencement/acquittal surveys
• Liaising with schools on checking bank/payment details
• Assisting with monthly reconciliation of scholar debit cards
• Liaising with external partners on scholar spending
• Communicating with scholars regarding all aspects of their scholarship
• Maintaining timetable of insurance/compliance renewal deadlines
• Updating website content
• Event support including development and dissemination of invitation lists and printing/framing of certificates
• Responding to email and phone queries
• Collecting, distributing and dispatching mail
• Booking meeting rooms and setting up for meetings as required
• Stationery ordering
• Supporting staff with correspondence and filing as required
• Other duties as required

Position SKILLS AND EXPERIENCE:

The person who occupies this role:

• Is proactive and dynamic with good judgment, discretion and interpersonal skills
• Has experience in an office environment
• Is capable of working in a small team and flexible enough to take on a variety of tasks as the need arises
• Has database skills and demonstrated experience working with Microsoft Office applications including Outlook and OneDrive.
• Capable of learning web management skills and CRM database management.
• Knowledge of graphics, layout and design is desirable
• Has experience in working with online platforms/portals
• Demonstrated experience using various digital tools, automation and technologies to complete job tasks efficiently and effectively e.g. SurveyMonkey Apply &/or HubSpot.
• Values accuracy and attention to detail
• Possesses the discretion to manage confidential data
• Is able to work independently
• Is able to represent the organisation to external stakeholders in a professional manner
• Is highly organised and motivated, and works well in a team
• Is passionate about public education, and about helping students in public education to achieve their full potential