Hours Per Week: Approx 25-30 hours to start with a view to expanding this to full time in due course for the right candidate. The approx 25-30 hours are to be spread across 5 days a week.

Renumeration: $250 day rate (initially). Rate to increase to $300 day rate with full time position and to be reviewed every 6 months.

Direct Report: Artistic and Programs Director and/or Operations Director

Role Purpose and Scope

Venue Operations

• Ensure the efficient operation of the theatre/multi-purpose spaces
• Manage bookings of the spaces and event details
• Make relevant bookings with third parties for the smooth delivery of events - eg. catering, security, etc
• Create and supply run sheets to all relevant parties
• Create and supply risk assessments as required
• Brief Qtopia Sydney staff on event details
• Manage set ups and pack downs of events and programs, ensuring that they always finish with the space ready for the next event
• Proficient understanding of all tech in the venue. Training will be provided
• RSA Certificate is required.

Management

• Manage the spaces to ensure the buildings are operational, secure and well maintained
• Oversee the volunteers for each event/program shift ensuring that they are inducted, given tasks and opportunities
• Be the onsite first aid and emergency procedure contact. First Aid training will be provided if you do not yet hold a First Aid certificate.
• Ensures all events and programs adhere to Qtopia Sydney's WHS policies

Health and Safety

• Ensures a safe working environment in the spaces for all users and members of the public
• Being fully conversant with all relevant regulations for the theatre promulgated by government, local authorities, trading standards, fire authorities, Qtopia Sydney and any other appropriate bodies;
• Ensure a safe and comfortable environment for hiring artists, volunteers, staff and audience members
• Keeping detailed records of safety checks on all equipment
• Keeping detailed records of any WHS or accident reports
• Ensure that all glassware and crockery is properly washed and ready for use in the bar the
  next day
• Ensure food/drink is properly disposed of
• Ensure that trash and recycling is properly disposed of
• Ensure that the spaces are left neat and tidy for the next day and in a manner, supported by
  the cleaning team after hours.
• Ensure that volunteers assisting with moving furniture, etc are shown how best to navigate
  this task safely

Relationships

• Maintain effective relationships with major stakeholders
• Act as an ambassador for Qtopia Sydney at all times
• Excellent customer service attitude and communication required

Additional Tasks

• You may be required to assist with the procurement of volunteers to assist with events, programs and performances
• You may be called on to assist with marketing concepts and ideas for events/programs
• Generally, the Qtopia Sydney team works collaboratively to assist one another in all areas where we can lend our skills or time, without distracting from your primary task. As such, a willingness to learn new skills and jump across projects that contribute the vibrant cultural life of Qtopia Sydney is essential.
• Please note, out of hours work should be expected for this role.