ABOUT THE ROLE

The Office Manage is a temporary position and will work closely with the State Director and Management Committee to organise the Queensland Greens’ administrative, campaign and membership goals. The person will work under the ultimate oversight of the Queensland Greens State Director as part of the staff team at the Office. Experience working with people from all backgrounds in a friendly manner is a must.

GOALS OF THE ROLE

• To ensure the Office of the Party is run efficiently
• To ensure assistance is given to constituents as needed
• To ensure assistance is given to members as needed
• To ensure there is continuous improvement in all aspects of the role and Party operations

KEY COMPETENCIES REQUIRED

• Outstanding organisational skills, including demonstrated ability to manage competing priorities and work to tight deadlines in a dynamic environment
• Demonstrated experience in administration including calendar coordination, proficient in the use of Microsoft office and excel, answering phones and excellent grammatical skills
• Experience working with people/teams in different locations and experience using a variety of online tools such as google drive, dropbox (experienced with CiviCRM an advantage) to guide dispersed teams in the same direction
• Experience coordinating large logistical projects, including data gathering and evaluation
• Commitment to the Greens charter and policies including an understanding of internal structures and processes

CORE RESPONSIBILITIES

Manage general office and campaign administration - 15%

• Design and implement office procedures
• Providing administrative support to Queensland Greens team and campaigns
• Management of Queensland Greens correspondence to voters and members
• Maintaining procurement of all office supplies
• Overseeing maintenance of office equipment and calling in service technicians
• Responsible telephone and other communications equipment
• Responsibility for ensuring the office is tidy and managing the office cleaning services

Campaign Reception 60%

• Responsible for telephone and in-person enquiries, including meeting and greeting visitors, taking messages and answering and directing email enquiries as required
• Coordination of contacts to Queensland Greens including updating the database
• Coordinating logistics for meeting room bookings and teleconference bookings as required

Membership Management - 10%

• Processing of new memberships including updating the membership database and overall management of the
  membership system.
• Dealing with membership queries and liaison with the branches on membership matters
• Providing information on membership details to the State Director, Management Committee and the branches subject to the Queensland Greens privacy policy

Records and Document Management - 10%

• Establish and support for the Queensland Greens document management system
• Maintenance of Queensland Greens resource libraries (electronic and hard copies)
• Control and development of Queensland Greens templates & style sheets

Secretarial Support - 5%

• Assisting with the logistics for Queensland Greens State meetings
• Assisting the State Secretary with the circulation of papers for meetings and conferences.