• Location: Melbourne /Hybrid
• Position Type: Full time

About Us:

The Self-Determination Fund is a recently established registered Not-For-Profit, First Peoples owned and controlled resource, designed by and for First Peoples of Victoria. The purpose of the Self-Determination Fund is to promote First Peoples’ economic development, both through the Treaty process and into the future.

The main purposes of the fund are:

• Equal Footing in Treaty Negotiations for Traditional Owners in Victoria - to support Traditional Owners to enter Treaty negotiations with the State Government with equal standing, and
• Wealth and Prosperity of all First Peoples in Victoria – to be a resource to help First Peoples to build capacity, wealth, and prosperity for current and future generations.

The Role:

The Self-Determination Fund is seeking an experienced Office Manager/Executive Assistant to join our small but growing team, that is passionate about the promotion of Self-Determination for Aboriginal and Torres Strait Islander communities.

Reporting directly to the CEO, the Office Manager/Executive Assistant will play a pivotal role in shaping and managing the office environment and administrative processes, as well as providing administrative support to the CEO and Board.

This is a unique opportunity to contribute to the Fund’s purpose and utilise your skills to shape and manage Fund’s office and administrative operations with a values aligned work culture.

Key Responsibilities:

• Administrative Support: Provide executive administrative support to the CEO, and Board when required, including managing calendars, scheduling and setting up meetings, coordinating travel arrangements. Support with event management and preparing presentations and other administrative tasks as required.
• Workflow Optimisation: Identify opportunities to improve operational efficiency and streamline processes, working collaboratively with teams to create and implement innovative tools and platforms.
• Front of house: Managing welcome of guests, incoming general calls, mail, and emails.
• Office Management: Spearhead the setup and on-going management of the operational processes of the office, including developing and maintaining administration systems and procedures required for an effective work environment. Lead the onboarding of new employees, manage vendor relationships including our IT service provider, and assist in managing the office-related budget.
• Team Engagement: Foster a positive work culture that celebrates diversity, promotes inclusivity, and values Indigenous perspectives. Including team building activities, participation at community events and delivery of learning and development programs designed with the support of the CEO and HR so that our team members can thrive.
• Office Policies and Procedures: Contribute to the development and maintenance of office policies and guidelines that reflect the unique needs and aspirations of First Nations communities, ensuring equity and fairness in the office environment. Develop and maintain administration systems and procedures to ensure accountability in line with organisational policies and procedures.
• Transition to Physical Office: Play a key role in establishing the Melbourne office, including managing office logistics, coordinating space setup, and ensuring a smooth transition for all team members.
• Documentation and Records: Establish and maintain documentation standards, records, and data management systems that ensure transparency, accountability, and efficient retrieval of information.
• Communication Management: Facilitate effective communication within the team, ensuring timely dissemination of information and maintaining clear channels of communication that promote open dialogue.

Skills, Competencies, & Knowledge:

(Please note, interested applicants are encouraged to apply even if not meeting all desired requirements)

• Proven experience as an Office Manager, Administrative Coordinator, or similar role.
• Knowledge and understanding of Victorian Aboriginal communities and demonstrated capacity to work effectively and with integrity in the context of a Self-Determined led organisation will be highly regarded.
• Strong organisational and multitasking skills with the ability to prioritise tasks, particularly when establishing new processes.
• Excellent communication and interpersonal skills, with a proven ability to support and engage with leadership effectively.
• Proficiency in office management tools, technology, and remote collaboration platforms.
• Attention to detail and problem-solving skills, with the ability to create efficient and culturally sensitive administrative processes.
• Experience in remote work or remote team management is a plus, particularly with an understanding of Indigenous cultural dynamics.
• Bachelor's degree in Business Administration or related field (preferred but not required).

Benefits of working for the Self-Determination Fund:

• Opportunity to take a key role in a dynamic and innovative organisation working towards Treaty and Self-Determined Wealth and Prosperity for Victorian Aboriginal communities.
• Competitive salary based on experience including salary packaging options.
• Opportunity to contribute a pivotal role in the operational set up of the fund.
• Access to our Employee Assistance Program
• Fresh new office space in a great central location, with hybrid/flexible working options available

Additional Information regarding the role:

Learn more about the Self-Determination Fund and our funding program via the following links

Self-Determination Fund.

Self-Determination Fund – Reports and Resources.

Equal Footing Funding Program – Funding Guidelines.

How to Apply:

Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.

The Trustee of the Self-Determination fund values diversity among its staff and strongly encourages suitably qualified people from all backgrounds, age groups and abilities to apply.

Please click Apply Now to submit your application.