Senator Barbara Pocock is seeking a temporary, full-time Office Manager to join her team to be based in the Electorate Office in Goodwood, South Australia. Applications seeking part-time work at 0.8 full time equivalent will also be considered. The term of the contract is expected to commence from 20 January 2025 and conclude on Friday 4 April 2025, with the possibility of extension.

The position is offered under the Members of Parliament (Staff) Act 1984, classified at Electorate Officer A ($71,808 to $76,022). An additional Employment Staff Allowance may be payable for irregular hours and travel as required and agreed. Conditions are outlined in the Commonwealth Members of Parliament Staff Enterprise Agreement 2024-27. A generous employer sponsored superannuation of 15.4% also applies.

ROLE specification

The Office Manager is responsible for the efficient and effective running of the Senator’s electorate office and works closely with staff and volunteers. The Office Manager oversees and reports on the office budgets & Senator’s parliamentary entitlements, coordinates office systems and spaces, helps organise events, and manages the Senator’s diary, travel and correspondence.

The Office Manager is part of a small, collaborative team with staff currently based across Adelaide, Canberra, and Melbourne.

The Office Manager duties include:

• supervising of Electorate Office staff and volunteers to complete tasks;
• monitoring the flow and process of correspondence;
• assisting in the management of people and culture;
• ensuring sustainable team communication;
• coordinating and facilitating staff meetings;
• ensuring the Electorate Office is kept in good condition;
• liaising with the Greens Party on behalf of the Senator.

This Office Manager role is a key point of contact for people contacting the Senator’s office and oversees the Electorate Office team. The Office Manager builds engagement between the public and the work of the Senator and assists in the maintenance of the environment and staff team communication.

KEY WORK AREAS

• Managing staff as appropriate to complete tasks;
• Supporting people and team culture
• Managing expenses, entitlements and office budgets
• Managing office spaces and resources
• Organising events and forums
• Overseeing correspondence
• Managing the Senator’s diary appointments and travel
• Overseeing volunteer strategy and coordination
• Public engagement and party liaison

PERSONAL QUALITIES

• Organised, professional and proactive
• Flexible, composed, confident and empathetic
• Inclusive, diplomatic, and highly developed conflict resolution skills
• Ability to work effectively and amicably under pressure
• Respect for sensitive and confidential information
• Ability to support and coordinate staff to ensure good team environment

SELECTION CRITERIA

1. Ability to work collaboratively in a coordinated way as part of a close team under time constraints, competing priorities and other pressures
2. Excellent written and interpersonal communication skills across diverse audiences
3. Ability to manage, support and coordinate a team to create a positive environment
4. Excellent computer skills in email, online, word processing, and database packages
5. Experience in team leadership and organisational culture
6. Experience in office administration, including managing budgets
7. Strong organisation, prioritisation and time management skills
8. Experience working directly with members of the public
9. Understanding of the context of Aboriginal rights and interests within Australian society and culture
10. Ability to work effectively with volunteers and stakeholders
11. Understanding of the Australian political system, including topical political issues
12. Experience working in a political, community or campaigning organisation
13. Commitment to the Australian Greens’ Principles and Charter

Senator Barbara Pocock's office is an inclusive, safe and respectful workplace and equal opportunity employer. All staff will be required to complete anti-bullying, anti-racism and harassment training, and to comply with workplace policies. Please note, all employees are expected to sign a confidentiality and code of conduct agreement prior to the commencement of their employment.

A probationary period of 3 months, with the option of extending by a maximum of two months, will apply. The position may require interstate travel and irregular hours.