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Administration Coordinator VIC

The Smith Family
  • Become part of our family and make a difference to young Australians through supporting their education
  • Temporary full-time role (till the end of December 2022)
  • Melbourne, VIC

The Smith Family is an independent children's charity helping Australian children living in disadvantage to get the most out of their education, so they can create better futures for themselves. As we lead up to our Centenary, it’s an exciting time to be joining our family. We are currently seeking an Administration Coordinator VIC to help us achieve The Smith Family’s vision.

This role will provide administration support to the Victorian team under the framework of the nationally developed policies and program plans. The Admin Coordinator assists the Office Manager, Victoria to ensure that the administration support provided to all activities within Victoria are efficient, effective and timely.

A day in the life of an Administration Coordinator VIC might look like this, but every day can be different. Primarily, you will be responsible for:

  • General administrative support (such as: ordering stationery, maintaining email distribution lists, manage the office kitchen roster, etc)
  • Assist with Volunteer Engagement e.g. Recruitment and CRG events
  • Assist the General Manager in the preparation of monthly reports
  • Assist in orientation of new staff to the Melbourne office
  • Processing invoices for payment according to the TSF policy and audit requirements and sending to Accounts Payable in a timely manner
  • Answering incoming calls to Reception and respond to messages

Our successful candidate will bring the following:

  • General administration experience
  • Good communication skills
  • Excellent time management and problem solving skills
  • Highly organised and able to create easy systems to follow for others
  • Microsoft office suite

About our culture

The Smith Family has employees at the centre of its values and operations. We nurture a supportive and inclusive culture that enables people to achieve personal and professional goals, through collaboration and innovation. With a proven work-life balance, wellbeing and health are our top priorities. Enjoy many other benefits, such as tax concessions and flexible working arrangements.

If you are passionate about what you do, committed to make a difference and this sounds like your next role, please click apply, we’d love to hear from you. You may view the position description attached. For any other information, please contact Moline Chiwombe, Office Manager VIC at Moline.Chiwombe@thesmithfamily.com.au, using the subject line: Administration Coordinator VIC enquiry via EthicalJobs.

Due to the nature of this role, the successful candidate must be prepared to undertake a National Police Check and a Working with Children’s Check. We are an equal opportunity employer and are committed to principles of cultural diversity. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.

The Smith Family is obligated to comply with Federal, State and Territory Government Rules and Health Orders. For roles that fall under Health Orders, to be eligible applicants will either need to provide proof of Vaccination or a Medical exemption.

How to apply

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