COMPANY BACKGROUND

Transparency International Australia (TIA), is the Australian Chapter of the world’s leading non-governmental anti-corruption movement Transparency International (TI). More than 100 national chapters globally are united by a shared vision: a world in which government, business, civil society and the daily lives of people are free of corruption. TIA works to promote accountable government, stop the flows of dirty money, and protect people that blow the whistle. Working with TI chapters in the Asia-Pacific, TIA works to address corruption risks in the infrastructure sector.

Funding for TIA comes from philanthropy, institutional donors, corporate and individual memberships. TIA is a not-for-profit company limited by guarantee, is a Registered Charity with the ACNC and has DGR status. Its Board is elected by the members of the company.

OBJECTIVES

TIA is seeking to contract with an entity or individual to provide support services to the Transparency International Australia Chair and Board members to ensure a smoothly operating, professional, and highly functioning board providing outstanding Company governance.

SUMMARY OF DUTIES

Duties are performed during the year around the scheduled meetings. An annual calendar is available to assist in time management. Other related functions are performed as and when required.

• Board Meeting preparation and support – 4 Meetings per annum and 2 Circular Resolutions.
• AGM preparation and Support – 1 Meeting per annum.
• Maintenance of Board Records – Including retention of Board Papers, Minutes, and Directors’ Register.
• General Board Support as required.

DELIVERABLES

Board Meeting preparation and support, including: 

• Liaising with Company Officers in regard to agenda items.
• Preparation and finalisation of Board Agenda, Board Papers and distribution to Board members.
• Meeting attendance and Minute-taking.
• Finalisation of Minutes and retention.

Circular board resolutions, including:

• Liaising with Company Officers
• Preparation of resolution(s)
• Distribution to Board members for resolution
• Finalisation of Minutes and retention

AGM Meeting organisation and support, including:

• Liaising with Company Officers.
• Preparation and finalisation of AGM Notice of Meeting, Agenda, and other AGM Papers for distribution to Company members.
• Summarise Apologies, Proxies and Attendees.
• Meeting attendance and Minute-taking.
• Finalisation of Minutes and retention.

Maintenance of board records, including:

• Retention of Board Papers, Minutes, and Directors’ Register currency.

SELECTION CRITERIA

Applicant providers should demonstrate the following capabilities and experience:

• Excellent written and spoken communication skills;
• Initiative, strong organisational and time management skills and an eye for detail;
• Strong understanding of regulatory and compliance aspects of Board governance
• Integrity, confidentiality and outstanding interpersonal skills;
• Experience in an NFP environment with Governance experience;
• Proficiency in using Microsoft Office, Sharepoint, Adobe and the equipment and skills necessary to work effectively remotely (including reliable internet connection); and
• Minimum of 3 years’ relevant governance experience including supporting senior management in minute-taking.

Applications must be submitted by filling in the form below by the closing date.