UNICEF is the world’s largest children’s charity working to protect vulnerable children, globally and here in Australia. Run entirely on voluntary donations, we work to improve the lives of every vulnerable child, no matter who they are or where they live. Every day our teams are on the ground in 190 countries working with local partners to deliver lifesaving help and create lasting change. From vaccinating children in war zones to providing early childhood education access in Indigenous communities, donations help us to protect every child, no matter what.

We are offering a part time contract position for 6 months, working 3 days per week in our office, in a flexible work environment, built around the diversity of our team and their needs. A competitive salary commensurate with the not-for-profit sector is offered together with a broad range of wellbeing benefits.

What we are looking for 

Reporting to the Executive Assistant to the Director of People and Technology and Director of Finance you will be supporting the day-to-day management of our Pyrmont based office. You will be an adaptable and proactive Office Administrator with excellent time management skills. Collaborating with the broader Administration team, you will need to take initiative and be able to commit to working 3 days per week from the office, ideally Monday, Tuesday and Thursday. 

Your day will include

• Supporting office management tasks, including (but not limited to) managing stationery, kitchen supplies and equipment, and overseeing cleaning services.
• Providing administrative support and general assistance to the UNICEF Australia team, including preparing presentations and other documentation as required.
• Partnering with the Administration team to induct new starters to the office by arranging building access, assigning lockers, and maintaining the staff directory.
• Building and maintaining cooperative relationships with building management, liaising on general maintenance, repair issues, and related requests.
• Coordinating and preparing team meetings and events, including arranging catering, room set-up, material preparation, and post-event clean-up.
• Supporting financial coordination tasks, including processing invoice payments and reconciling credit cards.
• Undertaking ad hoc office duties to ensure the smooth operation of the office.

We would like you to have the following skills and experience

• A minimum 12 months experience in office administration 
• Intermediate skills in Excel, Word, Outlook and PowerPoint 
• High attention to detail and accuracy 
• Excellent time management and organisational skills 
• Ability to take a pro-active approach in your work and work with minimal supervision
• Capable of operating at a high level and ability to multi-task under pressure
• A positive and energetic team member with a genuine interest in working in the international aid and development sector 

What will it feel like to work at UNICEF Australia

• An environment and culture built on the importance of teamwork, collaboration and shared purpose
• Sector leading salary packaging and a competitive salary commensurate with the NFP sector
• A flexible work environment which puts the wellbeing of our staff at the centre of our decision making
• A positive and values-driven work culture which celebrates our achievements and recognises our teams
• A wellbeing package which includes such things as access to EAP and Birthday leave
• Commitment to our child-first philosophy with generous paid parental leave and offering 
• The opportunity to support a global impactful cause and make a difference for every child 

How to Apply

To apply for this fantastic opportunity please select "Apply" and submit the following documents in PDF format:

• Your Cover Letter, outlining your relevant experience and highlighting a summary of your strengths
• Your CV 

For further information on this position, please be in touch with our People & Culture Team: [email protected] using the subject line: Office Administrator enquiry via EthicalJobs.

All applicants are required to be legally entitled to work in Australia. UNICEF Australia has a zero-tolerance approach to abuse and exploitation and adheres to strict safeguarding principles. All successful candidates will be required to undergo rigorous background checks (including National Police Check and Working with Children Check) and sign and abide by our Code of Conduct on Child Safeguarding & Protection from Sexual Exploitation and Abuse.