• Division: Arts & Culture
• Employment Status: Full-time
• Classification Level: Professional Staff, Level 6.1
• Location: University of Melbourne, Parkville
• Start Date: As soon as possible

UMSU – Where Passion Meets Purpose

With a living history that extends over 130 years, The University of Melbourne Student Union Inc (UMSU) is not just an organisation – it's a vibrant hub where creativity, diversity, and social justice intertwine to offer students of the University of Melbourne an enriching campus experience. We're the voice and heart of the student community, constantly buzzing with activities, events, and initiatives that make campus life unforgettable!

As a non-profit organisation run by students, for students, we keep the arts, representation, advocacy, live music, and cultural services alive on campus.

UMSU enables students to get more out of their time at the University. We provide opportunities for students to immerse themselves in a wealth of cultural facilities and events, whilst having access to quality support services. At its heart UMSU is committed to ensuring students have advocacy and representation on campus – ensuring student voices are heard while making students’ time at the University fun and enjoyable.

The Rowden White Library (The Rowdy)

The Rowden White Library is a contemporary recreation library for all students at the University of Melbourne with a significant history that spans 85 years.

The library and its services and bookable spaces are now supported by new surrounds designed across two levels in the Student Pavilion with recreational balconies to both levels.

The diverse collection of books, comics and graphic novels along with eBooks and eAudiobooks are complimented by gaming computers and a state-of-the-art VR room.

This library is unique on campus, it’s a place for students to relax and engage with services aligned to recreational activity delivering quality experiences that make a difference. This library is where you do not study.

Role Spotlight

As the Senior Library Officer role you will deliver responsive library services and targeted programs to appeal to the libraries diverse membership that inspire and engage the student community.

This role will maintain and develop the library collections and contribute to the development of the library’s policies and procedures and annual operating plan.

Areas of responsibility include managing the Union’s Archives and Library programs.

Core Responsibilities

Library Programs and Service Delivery

• Develop and implement programs, events, and initiatives for student community engagement with the library collections, spaces, and technologies.
• Develop organisational relationships to promote the library and to create opportunities for collaboration.
• Actively lead the promotion of the library programs, events, and initiatives.
• Measure, evaluate and report on program outcomes as required.
• Prepare the Library for opening and or closing (as required).
• Oversee the security of the library resources.
• Advise on and participate in the cataloguing of Library materials.
• Operate and administer the Horizon automated system, including software installation, maintenance and prepare reports.
• Contribute to the maintenance of Authority records in the library.

Collection Development

• Contribute to the selection and acquisition of Library materials.
• Collection development responsibilities in maintaining, ordering, and developing the Fiction and Non-Fiction collections shared responsibility.
• Participate in original cataloguing of all Library materials.
• Actively participate in collection development and associated policy.
• Identify items for withdrawal and preservation in accordance with the Library’s Collection Development Policies.

Archive Management

• Coordinate and administer correct records management procedures for the organisation’s general archival requirements.
• Effectively communicate archiving responsibilities to the organisation and oversee the collection management of archive material.
• Facilitate internal and external requests to access archives adhering to Collection Policy guidelines.
• Drive and manage the archive project in accordance with the future digitisation of the collection for broad access.

Your Expertise (Need to Have)

• Tertiary qualifications in Library and Information studies or other relevant field or work-related experience or an equivalent level of knowledge gained through any other combination of education, training and / or experience.
• Eligibility to join the Australian Library and Information Association (ALIA) - Associate membership and
• Australian Society of Archivists (ASA).
• Demonstrated experience in collection and archive management.
• Excellent interpersonal, analytical and communication skills with the ability to work independently and effectively in a team environment.
• Demonstrated skills and commitment to excellent customer service.
• Demonstrated knowledge of interpreting and applying library guidelines, practices and procedures and experience working with automated library systems.
• Demonstrated experience in the design and delivery of complimentary library programs and workshops that show current and emerging technology trends and how they can be utilised within a library setting.
• A valid employee Working with Children Check (WWCC).

Bonus Points (Nice to Have)

• Knowledge of Desk Top Publishing (DTP) programmes
• Event management experience
• Knowledge of marketing and communication

Why Join UMSU?

This is more than a job – it's a chance to positively impact the lives of students. At UMSU, you'll be part of a diverse team, working together to foster a thriving, inclusive student community. We value creativity, diversity, and the powerful voice of students in shaping our future.

What’s on Offer

• This is a full-time ongoing role (35 hours per week), position with a starting base salary of $86,976.79, plus 12% superannuation.
• A cause driven workplace with an eclectic culture and flexible approach to our work;
• True life/work balance – check out our benefits which include a 35-hour working week, 5 weeks leave, leave loading 17.5% and 12% superannuation (pro rata);
• Access to professional development opportunities tailored to you and your career path

If you're excited about supporting student success at the University of Melbourne and have the expertise we're looking for, we want to hear from you! Please find the position description here.

UMSU is an Equal Opportunity Employer. We encourage applications from diverse backgrounds, including First Nations people, women, people with disabilities, and those from culturally and linguistically diverse communities.

UMSU acknowledges the Wurundjeri people as the Traditional Owners of the land where we operate. We pay our respects to Indigenous Elders past, present, and emerging. Sovereignty was never ceded. This always was and always will be, Aboriginal land.

UMSU reserves the right to withdraw this position at any stage of the recruitment process.

All applicants require:

• A valid Employee Working with Children Check or should be willing to get one
• Verification of unrestricted work rights in Australia-citizenship, passport, or birth certificate or Visa grant letter.

If at any stage of the recruitment and selection process you require an alternative format to the application material or reasonable adjustment to the interview arrangements, please contact us at [email protected] using the subject line: Senior Library Officer - Archives & Programs enquiry via EthicalJobs.