Westgate Community Initiatives Group Ltd. (WCIG) is an established, not for profit organisation that is committed to creating practical responses to unemployment and disadvantage across Melbourne and Geelong. Our organisation works towards the same purpose-led goal of improving lives through dignity and choice. The result of this mindset speaks for itself: due to ongoing growth across the organisation, we have a newly created opportunity for an experienced Executive Assistant to join our team on a permanent full-time basis. Working hours are negotiable between 0.8 to 1.0 FTE for the right candidate.

Previous experience in a similar position is essential, as this is a highly autonomous role, where you will need to demonstrate initiative and excellent time management skills. This position is based at our head office in Footscray with flexible working arrangements available. You must be available to work in the evenings once a month to support Board meetings (blend of virtual and in person).

Interested? Keep reading to see what you’re in for!

What we offer:

• Enterprise Bargaining Agreement (EBA) with industry leading salary levels that increase by 2.5% each year for the life of the agreement
• Above Award personal, compassionate and maternity leave schemes
• Paid Christmas closure leave
• Free Employee Assistance Program for all employees
• Salary packaging (up to $15,900 per year of your salary tax free + up to an additional $2,650 per year tax free for entertainment expenses)
• Flexible working hours and arrangements for work-life balance, including work from home dependent on operational requirements
• Option of purchasing additional two weeks of annual leave
• Emphasis on staff training and professional development
• Mobile phone and laptop provided

The role:

Provide high level executive support to the CEO, senior management and the Board, including but not limited to:

• Project management, conducting research and drafting correspondence on behalf of the CEO
• Supporting WCIG in meeting accreditation and certification requirements under relevant frameworks and regulations
• Acting as the first point of contact for the CEO with external stakeholders including government departments, non-government organisations, and other agencies
• Preparing paperwork for meetings, such as reports, agendas and distributing relevant documentation, as well as taking minutes
• Managing the Board onboarding, induction and offboarding processes
• Arranging all travel, catering and facilities requirements for meetings, workshops, functions and business trips
• Diary, email and correspondence management
• End-to-end events and planning management
• Maintaining accurate documentation and filing systems

About you:

• Certificate IV or above in Business Administration is required
• Previous experience in a similar role is essential, NFP experience will be highly regarded
• Excellent communication, organisational, administrative and time management skills
• High degree of professionalism and judgement with the ability to maintain a high level of confidentiality and appropriately handle sensitive issues
• A ‘think outside the box’ approach to problem solving
• Intermediate to advanced proficiency in Microsoft Office and computer programs and systems… We don’t use paper!

You are encouraged to apply as soon as possible, as shortlisting will commence immediately and is ongoing. If you have any questions, please contact Carmen Wong – HR Specialist on 03 9689 3437.

Due to the anticipated high volume of applications, we regret only shortlisted applicants will be contacted. This listing will be removed once the position has been filled.

WCIG is committed to the principles of Equal Employment Opportunity and supports the creation of working conditions to ensure that all employees have an equal chance to seek and obtain employment, promotion and training. WCIG encourages applications from Aboriginal and/or Torres Strait Islanders and/or those with a disability. Only Australian citizens, permanent residents or people who have the right to work in Australia may apply.

Our organisation is committed to child safety. We have zero tolerance of child abuse. Our robust human resources, recruitment and vetting practices are strictly adhered to during the application and interviewing process. Applicants should be aware that we carry out working with children, police records and reference checks (as we see fit) to ensure that we are recruiting the appropriately qualified and experienced people.

A position description is attached.