Job Summary
- Applications close:
- Job posted on: 23rd Apr 2024
1 day left to apply
The Senior Administrative Associate is responsible for assisting the concerned manager in the implementation of general administrative and resource management tasks. The incumbent will work quite independently on regular assignments with an oversight from the supervisor, who will provide general guidance and work plans for identifying work priorities and appropriate approaches; work is controlled for meeting expected results and conformity to policy and procedures. S/he is normally supervised by a (Senior) Administrative Officer or a National Administrative Officer.
The incumbent may directly supervises some support staff. Contacts on administrative related issues are mainly with Sections/Units/Offices within the organisation both at HQ and in the Field and with local suppliers/services/partners/national authorities on routine subject matters as well as on matters of importance to the organisation.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Education & Professional Work Experience
Certificates and/or Licenses
(Functional Skills marked with an asterisk* are essential)
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Due to the fast-changing environment and the wide breadth of tasks of the Senior Administrative Associate, the ideal candidate will be proactive, flexible, adaptable, comfortable with working in a fast-paced environment, and work well with other team members, especially under pressure.
UNHCR’s Multi-Country Office (MCO) in Canberra is responsible for the promotion of refugee protection and solutions in Australia, New Zealand and the wider Pacific (Cook Islands, Federated States of Micronesia, Fiji, Kiribati, Marshall Islands, Nauru, Niue, Palau, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu and Vanuatu). The office also works on statelessness and engages a wide range of actors including government officials, civil society, other UN agencies and the international community, private sector and other donors, and refugees and refugee-led organisations. The Office comprises some 18-25 personnel, currently located in two offices in Canberra and 1 staff member in Papua New Guinea.
The Senior Administrative Associate reports to the Representative or Deputy Representative and supervises and is supported by a Senior Administrative Assistant. It is a senior position within the Office, responsible for the smooth, effective and efficient administration of the Office (admin, finance and budget, facilities management, and some human resources). Among other things, the position is responsible for overseeing the processing of financial transactions and reconciliations in line with relevant policies and procedures; reviewing and approving international and domestic travel bookings; reviewing and advising on resource management and expenditure rates; records management; and managing service providers and activities concerned with office maintenance, security, transport and similar services. The Senior Administrative Associate is also the designated HR focal point for the MCO with responsibilities to advise management in regard to HR policies, liaise with the regional Bureau on HR matters, keep up to date with new policies or policy changes, and support hiring managers in appointments/assignments and contract administration.
Skills:
Certifications:
Business Administration - Other, Finance - Other, Human Resources - Other, Office Management - Other
Competencies:
See here https://icsc.un.org/Home/SalaryScales
This position doesn't require a functional clearance
Applications for this role will take you to the employer’s site.
1 day left to apply