• Reports to: CEO
• Classification: SCHADS Award Level 3 (with potential for Level 4 based on responsibilities and growth)
• Hours: 3 days per week (or based on agreed hours)

Role Summary:

The Membership and Organising Coordinator is responsible for managing membership engagement, event coordination, and providing support for internal communications. The role ensures that members are engaged, events are well-organised, and communications align with the mission of EMILY's List. The position collaborates with Contracted Service Providers for strategic tasks, particularly in communications.

Key Responsibilities:

Membership Engagement

• Maintain and update the membership database in NationBuilder, ensuring accurate and up-to-date information on members.
• Oversee membership renewals, communicate with lapsed members, and onboard new members.
• Coordinate and implement member engagement campaigns, including newsletters, email communications, and social media outreach.

Event Planning and Coordination

• Organise and coordinate online and in-person events, managing logistics and coordinating with state ELAG members.
• Ensure smooth event communication, including sending invitations, managing RSVPs, and following up post-event.
• Support event budgeting and financial tracking in collaboration with the Contracted Financial Service Provider.

Communications and Content Creation

• Draft and edit content for newsletters, event announcements, and social media posts, ensuring messaging aligns with the organisation’s goals.
• Collaborate with the Contracted Communications Service Provider to execute communications strategies, while handling internal execution and scheduling.
• Support the Admin and Accounts Officer in managing social media posting and email marketing campaigns.

Collaboration with Contracted Service Providers

• Partner with the Contracted Communications Service Provider to ensure high-level communications strategies are executed effectively.
• Work with the Contracted Financial Service Provider to support financial tracking for membership payments and event costs.

Key Relationships:

• Internal: CEO, Admin and Accounts Officer.
• External: Contracted Communications Service Provider, Contracted Financial Service Provider, ELAG members.

Qualifications and Experience:

• Qualifications:
  • Relevant experience in membership management, event coordination, or communications.
  • Proficiency with NationBuilder or similar CRM tools for managing memberships.
• Experience:
  • Proven experience in event planning and membership management, with a strong ability to manage engagement campaigns.
  • Copywriting experience for communications and social media.
• Skills:
  • Strong organisational skills and ability to manage multiple projects.
  • Ability to collaborate with both internal teams and Contracted Service Providers to ensure smooth operations and communications.
  • Excellent written and verbal communication skills.

Working Conditions:

• The role is part-time (3 days a week) with flexible working arrangements where possible.
• Occasional out-of-hours work may be required to manage events or urgent communication tasks.

SCHADS Award Level 3 - Summary of Entitlements:

• Pay Classification: Level 3 as per the SCHADS Award, with potential to grow towards Level 4 based on increased responsibilities.
• The role starts at Level 3, with scope for greater autonomy and strategic involvement, particularly in communications and event management, leading to potential movement to Level 4.
• Leave Entitlements: As per the National Employment Standards (NES) and SCHADS Award, including annual leave, personal leave, and other entitlements.

This role is for women, those who live as or identify as women and we encourage all women from diverse backgrounds to apply, LGBQTI+, First Nations and all abilities.