About the Role

• Location: Sydney 
• Working Arrangement: Hybrid  
• Hours: Part-time, 22.8 hours 
• Status: Permanent

Key Responsibilities

Accounts Payable (AP):

• Co-ordinate the day-to-day transactional operations of the accounts payable function.
• Supplier/Vendor Invoices – review and process all supplier invoices for the organisation (including uploading multi-program/multi cost code invoices). Ensure that all invoices are correctly coded and approved in line with NDS Delegations policy. Follow up with relevant stakeholder where required.
• Employee Expense Claims - process all employee expense reimbursements.
• Supplier Payments – prepare weekly supplier payments run for review and approval. Send out remittances
• Funds Availability – monitor bank accounts to ensure sufficient funds are available to make payments, prepare transfer documentation if required. Run regular aged cash listings for AP for review by Accountant and FC.
• Customer Service - investigate and resolve supplier queries/questions provide copy information. Liaise with staff across the organisation and assist with their queries and questions and making sure they have correctly approved and coded invoices.
• Corporate Cards – enter/upload corporate card information into the ERP system in a timely fashion.
• AP Ledger - review AP ledger on a regular basis with Accountant & FC. Update and maintain supplier details in accordance with NDS protocols.

Accounts Receivable (AR):

• Co-ordinate the day-to-day transactional operations of the accounts receivable function.
• Invoicing - process/raise invoices in the financial system and ensure correctly coded and allocated to projects.
• Process Recipient Created Tax Invoices (RCTI’s) into ERP.
• Receipts - process and apply all receipts from clients/customers/others into the ERP system. Process credit card payments, where required, via NAB transact. Ensure all receipts are reconciled.
• Banking – create bank deposit slips and perform banking when required.
• Update and maintain customer details in accordance with NDS protocols.
• AR Ledger - review AR ledger on a regular basis with Commercial Officer & FC.
• Debt Management - follow up with unpaid debtors in conjunction with program teams. Prepare debt listings for service streams as required.
• Customer Service – act as first point of contact for customer queries and assist in their resolution.
• Statements – prepare and send customer statements on a regular basis.

Additional:

• Assist in the preparation of month end reconciliations for AR, AP & corporate credit cards.
• Manage the accounts mailbox content ensuring all items are actioned and filed correctly.
• Raising transfers for payroll.
• Liaising with the L&D team and events teams for AP/AR transactions
• Regular filing of documents (electronically) for AP, AR, banking documentation etc.
• Reporting – assist with the regular management, financial and project reporting as required.
• Annual Audit/Grant Audits - assist with preparation for and sourcing of documentation required by the external auditors/others as required.

Other Responsibilities

• Perform other duties and responsibilities as required by manager/supervisor from time to time
• Compliance with NDS’s policies and procedures at all times, including (but not limited to) HR, Quality, Work Health & Safety (WHS), IT, Security, and Data Privacy
• Demonstrate the NDS values of Build respectful relationships, Lead change, Deliver clarity & impact, Support and develop others, Embrace diversity.

Skills & Experience

1. Demonstrated end to end, AP, AR and broader accounting experience.
2. Knowledge of SAGE and Dynamics BC financial systems preferred.
3. Computer literacy including Microsoft Office Suite, in particular – Excel
4. Excellent organisation and time management skills.
5. Sound numerical skills.
6. Strong attention to detail and high degree of accuracy.
7. Ability to work under pressure, in a fast-paced environment.
8. Adaptable to a changing workload and environment
9. Excellent communications skills;
10. Willingness to learn and work as part of a small team.

What We Offer

• Flexible working opportunities
• Salary packaging benefits
• Employee Assistance Program
• Staff Rewards & Discounts program
• Learning and development opportunities

To Apply

We welcome candidates from all backgrounds and value diversity and inclusion in our workplace. We encourage all applicants, including Aboriginal and Torres Strait Islander people, people with disability, LGBTIQ and culturally diverse communities to join NDS.

NDS is committed to supporting equal employment opportunities for individuals with disability and will provide reasonable workplace adjustments. We encourage potential applicants with lived experience to contact NDS to discuss any questions regarding individual workplace adjustments. NDS also provides adjustments throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via [email protected] using the subject line: Accounts Officer enquiry via EthicalJobs or 02 9256 3141 and indicate your preferred method of communication (email or phone).

Please send your CV and a cover letter outlining your Skills & Experience in the areas listed above by clicking on the "Apply Now" button.

For further information please contact [email protected]. Please do not send your application to this email address, as it's for enquiries only.

The successful applicant must be prepared to undertake a pre-employment police check.

No agencies please.