Reclaim the future (RTF) is a newly formed not-for-profit organisation that is very much in the 'start-up' phase (reclaimthefuture.org.au).

We are forming a community shed to deliver creative workshops for some of the most vulnerable groups in our society eg domestic violence victims and refugees. The goal is provide a creative safe space that fosters friendship, trust and connectedness for these groups.

Initially we will focus on upcycling of furniture and terrarium workshops. Both of which will provide them with item for their homes when they are in the process of re-establishing themselves. The upcycling has the added benefit of reducing the amount of second hand furniture going to land fill.

We are seeking two more Board members, to join the three co-founders, for the roles of Company Secretary and Treasurer on a voluntary basis. You will have the opportunity to shape the future of the organisation and be a part of it from the very early stages.

The main objectives and responsibilities of the Board members are:

• Custodian or stewardship of all activities of RTF, with the responsibility of governance of the organisation.
• Leadership, forward planning and guidance.
• Accountability and control: monitor the management of the organisation and ensure good management practices and appropriate checks and balances are in place.
• Attendance at all meetings, or apologise in advance for absence.
• Where the Board papers are circulated in advance of the Board meeting, read papers and consider issues before the meeting.
• Contribute to the development of the strategic plan for the organisation, including the setting of priorities and subsequent monitoring.
• Approving budgets.
• Determine Board level policies.
• Ensure adequate financial resources are available to maintain the services.
• Ensure systems are in place so that the services operate on best practice.
• Ensure that the organisation and its services conform to the relevant legal requirements.
• Promote the organisation when opportunities arise.

THE COMPANY SECRETARY’S DUTIES AND RESPONSIBILITIES INCLUDE

• Liaising with the Chair and Managing Director to settle annual calendars and agendas for meetings of the Board of Directors,, Annual General Meeting, and contributing to papers, collating and circulating meeting packs as required.
• Ensuring all meetings are properly convened in consultation with the constitution; attending the Annual General Meeting and meetings of the Board of Directors
• Taking minutes for all Board related meetings, including coordination and finalisation of minutes approvals and action register
• Drafting and recording outcomes of circular resolutions as required
• Ensuring Statutory registers are up to date
• Managing registers of Board Directors, conflicts of interest, and declarations.
• Managing correspondence to the Board as required
• Contributing to the development and review of Policies & Records management as required
• Ensuring high levels of Board record keeping and documentation compliance in consultation with the Executive Director

THE Treasurer's DUTIES AND RESPONSIBILITIES INCLUDE

• Establishing and managing appropriate systems for managing and reporting on the financial status of the organisation
• In consultation other Board Members, developing appropriate policies around financial matters
• Contributing to the development and review of Policies & Records management as required
• Setting budgets in close consultation with the Managing Director
• Contributing to the development and review of Policies & Records management as required
• Reporting on the financial status at each Board meeting and the AGM
• Ensure high standards of financial record keeping
• Ensure that financial reporting obligations are met to all relevant organisations ie ACNC, ATO, ASIC

THE SECRETARY ANd TREASuRER SHOULD HAVE:

Practical experience with compliance and general company secretarial/Treasurer duties, and knowledge of a director’s responsibilities

• Appropriate qualifications
• Excellent written and verbal communication skills
• Good interpersonal skills – able to work in a dynamic, small team environment
• Accuracy and attention to detail
• Good organisational and time management skills
• Knowledge of, and experience, in the not-for-profit regulatory environment in Australia
• Excellent IT skills with the ability to attend online meetings via Google Meet and/ or Zoom or Microsoft Teams and distribute relevant documentation to members.

Term of office for Board Members is limited to 3 years. Elections take place at the Annual General Meeting each year, at which time nominations are put forward. A Board Member can retire from the Board at any time within the 3 years, or can stand for re-election for a further 3 year term.

AICD qualifications preferred.