• 12 month Full time fixed term contract 
• Sydney CBD - 3 days on site with wfh flexibility after training period completed.
• Strong organisational skills, great time management skills and ability to meet deadlines
• Tertiary/business/administration qualifications, 2+ years in business administration a plus!
• You are Adaptable, detail-oriented, motivated, and eager to learn!
• Base Salary + Super and NFP Salary Packaging Benefits (extra $18,550 tax-free) - Take home more pay.

About Uniting

At Uniting, we believe in taking real steps to make the world a better place. We work to inspire people, enliven communities, and confront injustice. We are Compassionate, Respectful, Imaginative and Bold

We are seeking a highly motivated and detail-oriented Administration Assistant for a full-time, 12-month fixed-term contract. The successful candidate will provide administrative, information coordination, and support to the Project Officer and the Commercial Team. The primary purpose of the role is to analyse, develop, and coordinate the submission of residential aged care pricing applications to the Independent Health and Aged Care Pricing Authority (IHACPA).

Key Responsibilities:

• Provide direct administrative and project support to the Commercial Team Project Officer.
• Undertake all administrative tasks associated with the submission of pricing applications to IHACPA.
• Coordinate, review, and collate all required information for pricing applications (including data, written material, and visual/photos).
• Ensure communication with internal stakeholders for data requests (both verbally and in writing) is clear, concise, accurate, and timely.
• Manage and review information received from stakeholders and collate into pricing application forms.
• Establish and maintain working relationships with key internal stakeholders.
• Manage tasks and workload to ensure target dates are met.

Qualifications, Skills and Experience:

• Tertiary, business, or administration qualifications in a relevant field or equivalent working experience.
• Typically, this role will require 2 or more years of experience in business administration or a related field. Graduates will be considered on merit.
• Organised, systematic, thorough, accurate, and disciplined to meet deadlines.
• Sound written and verbal communication skills.
• Ability to plan and prioritise work to meet required target dates for application submissions.

Core Requirements:

• Demonstrated experience in general administration, collation of information and data, and coordinating project tasks.
• Evidence of high attention to detail and time management.
• Ability to plan and schedule tasks to meet deadlines.
• Excellent written and strong verbal communication skills.
• Exceptional attention to detail to ensure compliance-driven tasks are thoroughly and consistently completed without error.
• Strong computer skills, including experience in Excel, Word, Adobe, and online forms.
• Ability to follow instructions, both verbally and in writing, including addressing all criteria in required online application forms.
• Maturity to take onboard feedback, review and revise written work and application forms as requested by the Project Officer or others.
• Ability to build working relationships with internal stakeholders and develop rapport to achieve outcomes and data requirements for pricing applications.
• Willingness to visit Uniting residential aged care sites to gather information for pricing applications, including taking site photos and room measurements.
• Willingness to learn new systems as required – e.g., CAD software for room measurements and floor plans.
• Basic understanding of data manipulation and reporting using visual and other mediums (e.g., Excel).

Even Better If You Have:

• Strong experience in Excel and data manipulation and SharePoint experience a plus
• Experience in project coordination, project planning, and/or mitigating project risks.
• Familiarity in completing complex online application forms.

 PD Administration Assistant

How to Apply

If you are a proactive individual with a keen eye for detail and a passion for supporting aged care services, we would love to hear from you! Send your CV and a brief cover letter highlighting why this role appeals to you - Applications reviewed upon receipt.

For all enquiries please email Louise Massie at [email protected] using the subject line: Administration Assistant - Pricing enquiry via EthicalJobs.

What We Offer You

• A rewarding career with a leading human services organisation.
• Up to $18,550 NFP salary packaging available.
• Access to our U rewards program with exclusive discounts.
• Flexible work hours for work-life balance.
• Access to Fitness Passport – Live your best life.
• A supportive and inclusive and collaborative work environment.
• Opportunities for professional growth.
• Purchase of additional leave.

Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people. We also celebrate the diversity of ability, age, ethnicity, faith, sexual orientation, intersex variation, or gender identity and always welcome everyone exactly as they are.