Are you an organised, collaborative and proactive assistant or coordinator with experience in overseeing daily operations, managing administrative tasks and supporting the smooth functioning of an office? Women’s Health Victoria (WHV) is looking for a motivated Office Coordinator, to join our team!

This role provides an array of support to different business functions including administration, finance and facilities support, support for internal communications, event coordination and logistics, and onboarding support for new staff.

About WHV

WHV is a statewide, feminist, not-for-profit leading the pursuit of gender equity in health. We work with government, the health sector and the community to create better health outcomes for women (cis and trans inclusive) and gender diverse people.

WHV delivers vital support services to the community and empowering health information. We share evidence and recommendations to challenge bias in the health system. We build capacity in the health sector to achieve equitable health outcomes.

We foster an environment of inclusion, innovation and respect.

Office Coordinator

In this new role, you’ll report directly to the Chief Operating Officer and possess strong competence to independently manage competing priorities in the day-to-day office functions to ensure a smooth and efficient working environment.

Throughout every day, you’ll demonstrate and be able to communicate effectively, share information and work cooperatively with team members to contribute to the achievement of individual, team and organisational goals.

In this role, you will be responsible for:

• Proactively managing day-to-day office functions including reception, mail, WHV general email accounts and vendor relationships.
• Coordinating meetings including the preparation of agendas, video conferencing facilities and assist with the coordination of business functions.
• Providing sensitive or confidential, research and administrative support to key internal stakeholders including Executives, Finance and Human Resources.
• Identifying opportunities to streamline office operations including developing and implement efficient administrative processes, document management and communication protocols.
• Introducing tools and best practices to foster collaboration and support leadership to optimise workflows and decision-making processes.

Amongst other selection criteria, as an ideal candidate, you’ll have:

• Qualifications in administration, business or related field (preferred), or equivalent work experience in similar role.
• A minimum one to two years’ experience providing administrative support and/or coordination.
• Experience working in not for profit/government or health and human services sector (preferred).

If you want to be part of an organisation making a difference in leading the pursuit of gender equity in health, this could be the role for you!

If you want to be part of an organisation making a difference in leading the pursuit of gender equity in health, this could be the role for you! A position description is located on the WHV website which includes further details relevant to the position.

Benefits of working at WHV

Working at WHV you will be a part of a dedicated community who are guided by a shared goal and carry out meaningful work with the commitment and courage to make a difference.

We are proud to provide a number of Employee Benefits for our staff such as:

• Flexible work hours and family friendly policies
• Hybrid working
• Access to salary packaging
• Paid end of year close-down – additional to annual leave

How to Apply

If you think you'd be a good match for this position, we encourage you to apply by clicking the 'Apply Now' button.

Please provide a CV and a cover letter addressing the selection criteria for the role.

We strongly encourage applications from applicants with diverse experience and backgrounds. We welcome people with lived experience and the experience of people who have been carers, families, or supporters, relating to women’s health holistically.

For more information about the role and working at WHV, contact Judith Ridgeway, COO, at [email protected] using the subject line: Office Coordinator enquiry via EthicalJobs.